PRICING
Clear scope first. A firm price second.
Most engagements fit one of three plans. The ranges below show what businesses typically invest; your exact price is confirmed in a short written proposal before any work begins.
Quick answer
VKTIS has three plans: Clarity (workflow audit and roadmap) typically $1,500–$2,500; Build (one focused implementation) typically $5,000–$8,000; and Partner (ongoing improvement) typically $1,000–$2,000 per month. Your exact price is confirmed in a written proposal before work starts.
Three ways to work with us
Clarity
Workflow audit and roadmap
Typically $1,500 to $2,500
2–3 weeks
For businesses that know something is slowing them down but want a clear diagnosis before investing in tools or automation.
What is included
- Current-state map of one core process, such as inquiry-to-callback or quote-to-invoice
- Interviews with up to four team members who do the work
- Review of up to five tools involved in the process
- Baseline measures from the data you already have
- Prioritized findings ranked by impact and effort
- A 90-day roadmap with cost and time ranges for each recommendation
- Recorded results walkthrough and two follow-up calls within 60 days
Not included
- Building or configuring automations
- Software purchases or subscriptions
- Collecting data that does not already exist
What we need from you
One decision-maker, access to the people and tools in the process, and feedback within five business days.
Build
Focused implementation
Typically $5,000 to $8,000
4–6 weeks
For businesses ready to fix one important workflow from start to finish, on systems they own and can maintain.
What is included
- Focused audit of the target workflow
- An in-depth project plan you approve before any build begins
- Build of one workflow connecting up to four applications
- Up to 25 automated or AI-assisted steps, with human fallback and error alerts
- Testing against agreed acceptance criteria using real sample cases
- Documentation, recorded team training, and two revision rounds
- First month of monitoring and a 60-day warranty on delivered work
Not included
- Custom software development beyond scripts and connectors
- Third-party licenses, telephony, messaging, hosting, and AI usage fees
- Data clean-up beyond an agreed record count
What we need from you
Admin access to the tools involved, sample cases for testing, and one owner who approves the plan and the final handover.
Partner
Ongoing improvement
Typically $1,000 to $2,000
Per month · 30 days’ written notice to end
For businesses that want their workflows monitored, maintained, and improved by the same team month after month.
What is included
- Monitoring of up to ten workflows or integrations
- A set number of improvement hours each month, with limited rollover
- Fixes when vendor changes break an existing step
- Monthly strategy call and a quarterly operations review
- Priority response during business hours
- Monthly health and usage report
- Team training for new staff as needed
Not included
- New projects larger than the monthly hours, which are scoped separately
- Third-party fees
- 24/7 or emergency on-call support
What we need from you
A named contact, current access to the systems being maintained, and a monthly priority list.
Ranges are indicative and depend on the number of tools, data preparation, and support required. Additional services, such as AI receptionist setup, CRM integration, chatbots, and website redesign, are quoted individually. New clients can ask about our complimentary Welcome Kit.
Weighing VKTIS against a do-it-yourself tool, an agency or an in-house build? See the side-by-side comparison and model your own five-year cost.
How engagements
are structured.
Written proposal
Every engagement starts with a short Statement of Work covering deliverables, timeline, responsibilities, and acceptance criteria. The agreed price does not change without your written approval.
Milestone billing
Projects are billed in stages: a deposit at booking, a payment when you approve the project plan, and a final payment on delivery. Each stage is payable once its work is complete, and completed work stays billable if a project ends early.
Clear ownership
Systems are built on accounts you own. Vendor fees are paid directly to the vendor and listed in the proposal before you commit.
Know what you are paying for.
Implementation
Discovery, setup, integration, testing, and handover have explicit deliverables and acceptance criteria.
Vendor and usage costs
Hosting, messaging, telephony, CRM, and model usage are separate. The proposal identifies the payer and any volume limits.
Changes and support
Work outside the agreed scope is quoted first. Nothing extra is billed without your approval.
START WITH ONE WORKFLOW
You do not need to automate everything.
Choose the handoff that keeps getting missed. Understand it, set a baseline, and decide what is worth changing.
Systems second.
Automation third.
PRACTICAL QUESTIONS
Frequently asked questions.
Clear answers to help you take the next step.
Why do you show ranges instead of fixed prices?
The number of tools, the state of your data, and the support you need all affect the work. The ranges show typical investment; your written proposal states one firm price.
Are software subscriptions included?
No. Third-party software, messaging, telephony, hosting, and AI usage fees are billed by each vendor to accounts you own, and the proposal lists them before you commit.
How is a project billed?
In stages: a deposit at booking, a payment when you approve the project plan, and a final payment on delivery. Ongoing plans are billed monthly and continue until either side ends them with 30 days’ written notice.
What happens if we stop partway through?
If a project or plan ends early, you pay for the work completed up to the end date and any third-party costs already committed for you; payments already made for that completed work are not refunded. Any prepaid amount for work not yet started is credited or refunded as your written agreement states. Ownership of finished deliverables transfers once they are paid for. Your signed agreement sets the exact terms.
Does booking an introductory call commit us to a purchase?
No. An introductory conversation is an opportunity to discuss the problem. A service engagement requires a separately agreed written scope.